Restaurant and food service receiving practices

Receiving products at the back door of your food service operation is a simple task if you have a printed purchase order in hand. What is coming in, by brand, by case size, from whom, the quantity and price are all taken care of by the purchasing module of FOODCO6.

The process of receiving is often overlooked, and tasked out to whoever has the time. Setting up procedures for checking in each product should include quality inspection, catch weight verification and written policy for product substitutions, out of stocks and pricing errors.

One of our FOODCO users found over $4000.00 worth of pricing errors just by having a printed purchase order and checking the invoice against it. If this doesn't sound like a lot of money consider the fact that these errors were found in the first 30 days of implementing this food cost accounting system. A printed purchase order makes sure you get what you ordered at the price that was quoted. It is also the template for the receiving voucher shown below.

Once posted this voucher becomes part of your inventory and updates inventory value, quantity received, recipe costs, menu cost and the general ledger/accounts payable in your accounting package. Whether you use Quick books, Peach Tree or another package for general accounting. FOODCO can seamlessly pass information. Matching the vendor numbers, general ledger codes, and the invoice
is only addressed once.

Food Service Solutions, Inc.
1227 Eleventh Avenue
Altoona, PA 16601
Phone: 814-949-2037
FAX: (814) 941-7572

Sales, Customer Service
Toll Free Phone: 800-425-1425
Email: Sales@foodserve.com

Marketing and Promotion
Email: Marketing@foodserve.com